HWG Resources FAQs HWG-Jobs List FAQ

HWG-Jobs List FAQ

Table of Contents

  1. Introduction
  2. What can be advertised on HWG-Jobs?
  3. How do I get a job opportunity posted?
  4. What should a job advertisement contain?
  5. How should an employer handle responses to their post?
  6. How should a member respond to a post to the list?
  7. How can international members find out about working in the U.S.?
  8. How should a job advertisement be formatted?
  9. What about the Subject: line?
  10. How frequently can an advertisement be posted?
  11. To what extent is the HWG responsible for the positions advertised?
  12. If I go out of town, can you suspend my subscription?
  13. For more information

  1. Introduction

    This document contains answers to commonly asked questions on the HWG-Jobs mailing list as well as assist those wishing to advertise job opportunities to HWG members.

    If you feel that you have a topic that should be added to this FAQ, you may submit it to the List Guides at hwg-jobs-help@hwg.org.

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  2. What can be advertised on HWG-Jobs?

    Only job opportunities (contract, full-time, part-time, volunteer) related to the development and maintenance of a Web site. This includes, but is not limited to, content development, page and site design, graphic artwork, programming, and Web site maintenance.

    Web hosting, and other products and services cannot be advertised. The Jobs List, albeit having a desirable market of subscribers for related services, is exclusively used for job opportunities. The Guild's rules prohibit any type of advertising on any of its mailing lists per the Actionable Rules located at: www.hwg.org/lists/rules.html

    Advertising opportunities are available by sponsoring the HWG Monthly Newsletter, which is sent to all members each month. To receive details on this program email: advertising@hwg.org

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  3. How do I get a job opportunity posted?

    The HWG Jobs list is a one-way moderated list, meaning only the List Guides post to the list. The HWG has created the HWG-Jobs list specifically as a venue for companies, organizations and individuals to submit opportunities to our membership for review at no charge to employers. Requests for posting should be sent as plain text within an email to the List Guides at hwg-jobs-help@hwg.org for review and approval after reviewing this FAQ. Once your post is approved, the List Guide on duty will forward your post to the list. The HWG does not post job submissions on this Web site. Only members subscribed to the Jobs list will receive the opportunities via email.

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  4. What should a job advertisement contain?

    The ideal situation is to compose a brief message, with a URL link to company information (if appropriate) and clearly list a contact address. Including "hype" would be considered advertising so keep the company info short and to the point or use a pointer. Advertising and excessive signature files will be removed before the job description is forwarded to the list.

    Some issues to think about when creating your post:

    • Due to the international scope of this list, if citizenship within a specific country is necessary of applicants, it should be specified up front.
    • The List Guides may check the legitimacy of the post. If approved, the List Guides will forward the post to the list for you. If it is not approved they will notify you of this. Please allow up to 2 business days for this process.
    • Be sure to include whether the physical presence of the applicant is required and if so where that is. It is also a good idea to mention if virtual or telecommuting relationships are acceptable.
    • Correct spelling, grammar and the style of your posts are important to the perception of credibility in regard to your opportunity. Please review your post carefully before forwarding to the List Guides.
    • Something to keep in mind is that the Web/Internet technology includes many separate disciplines. We often see submissions that require applicants to know all programming languages, on all platforms and also excel at graphics, marketing and technical writing. Trends reflect that those involved in this industry tend to select their areas of expertise and excel at them. Not to say that there are not those rare few who can do it all - but they are few and far between! So, where you may be searching for one jack-(or jill)of-all-trades, in reality you may have more success searching for several individuals with specific skill sets.

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  5. How should employers handle responses to their post?

    Common courtesy would dictate that each member who takes the time to reply appropriately and responsibly to your post, should receive a response as to the status and their potential in regards to the opportunity. If you are going out of town or will not be available to respond to the incoming replies, please delay submitting your post until you return.

    How an employer responds to member's replies will reflect if you are someone the member would, or wouldn't want to work for. Professional communications are suggested from all involved.

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  6. How should a member respond to a post to the list?

    The specific email address members are to respond to for each opportunity is noted at the top of the post. By simply hitting your reply button, your information, reply, resume will be send back to the List Guide on duty - not to the employer in question.

    Be sure read each post carefully and follow the instructions on how to apply. By not paying close attention to a potential employers requests can eliminate you for the position before even being considered. Don't underestimate the power of perception in regards your replies in forming a first impression - be sure to spell and grammar check! Professional communications are suggested from all involved.

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  7. How can international members find out about working in the U.S.?

    Many members have requested information on obtaining green cards or visas to work in the United States. The following site may be of assistance: www.us-immigration.com . If there are other sites of interest on this topic, sites can be submitted to the List Guides at hwg-jobs-help@hwg.org to be posted here for the benefit of other members.

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  8. How should a job advertisement be formatted?

    All job advertisements are mailed to members in plain text format.

    Please DO NOT send job postings to the List Guides as attachments or stylized text. All job postings should be sent as plain text included within the e-mail to the List Guides. If you send posts that are formatted or are attachments, you will be contacted by the List Guides to resend your post in plain text. This will cause a delay in getting your post to the list.

  9. What about the Subject: line?

    The subject line is generally created by the List Guide on duty, but you are welcome to assist in its formulation. The Subject line generally uses the format:

    Subject: [type][position][locale]

    [type] is usually either P/TIME (part-time), F/TIME (full-time), CONTRACT, or VOLUNTEER, depending on the type of job being offered,
    [position] is the title of the position advertised, and
    [locale] is the area the job is located, basically where the person has to work. If the person does not need to be on-site, please include this information in the body of your post.

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  10. How frequently can an advertisement be posted?

    While there are no limits to the number of jobs you can advertise, the same job may only be posted once per month, and no more than six times per year. Take your time to insure that your post contains the appropriate details and clearly communicates the position you are looking to fill. Corrective posts will not be sent to the list due to lack of details or clarity in the original post. It is the employer's responsibility to insure they effectively communicate all pertinent details.

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  11. To what extent is the HWG responsible for the positions advertised?

    HWG-Jobs is a service for members to be notified of job opportunities. The HWG is not in any way responsible or liable for the positions advertised. Before a post is sent to the list, the List Guide will make a reasonable effort to confirm the integrity of a post. However, just as in the off-line world, members and employers need to use their better judgement and ask the appropriate questions to insure they are communicating with individuals they would like to form a relationship with.

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  12. If I go out of town, can you suspend my subscription?

    If you want to temporarily cease the receipt of postings to the list, you will need to unsubscribe and then resubscribe upon your return. Addresses that have "vacation" or "out of town" autoresponders will be unsubscribed automatically requiring you to resubscribe upon your return.

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  13. For More Information

    For more information, please contact the List Guides at hwg-jobs-help@hwg.org. We will try to address any comments, questions, or suggestions you may have.

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